Terms & Conditions


A 25% deposit is required  to secure your booking. The remaining balance is required within 28 days of arrival. Any booking not having the required deposit with us within 24 hours will be automatically cancelled without notification to the client or their travel agent. Deposit conditions for certain accommodation may vary and we will advise you of these conditions at the time of booking if they differ from the above.

Full payment is required for bookings made less than 28 days prior to arrival. Please note a 1.9% merchant fee applies to all credit card transactions, if applicable and is not refundable.  Direct Deposit incurs no fees and our trust account details will be sent to you by email when your booking is confirmed. However, please note that we do require your credit card details as a security for bookings made within 72 hours.

Payment by Credit Card

Should you prefer to pay by credit card, you agree to allow our system to store your credit card details and that you agree that our system may charge your card for any outstanding funds (e.g. 28 days before arrival for the outstanding amount). Our system is PCI compliant (we do not physically store your card number – it is digitally encrypted by Stripe (r)). If you have paid your deposit by credit card, please contact us 28 days prior to your arrival in writing that you do NOT wish for us to charge the card.


We have been instructed to ensure our amazing homes are taken care of, and to guarantee this, we request a bond of $500-$1000. This can be a pre-authorisation on a credit card or Direct Debit. Pre-authorisations will be made on your day of departure and will automatically be released within 7 days. It is your responsibility to ensure you have funds on your credit card.

Should we notice damage or additional cleaning requirements during our initial clean and inspection, we remain the right to retain the bond until we have received appropriate quotes from the relevant trade person/supplier. However, it will not be more than 2 weeks.

Rental Agreements

We will be sending out a rental agreement with your confirmation. This must be signed before arrival and we will only hand out keys to the guests who has made the booking. All tenants must be over 18 or accompanied by a legal guardian for the whole duration of the stay. Failing to do so, might result in refusal of entry.


Booking cancelled more than 28 days prior to arrival: a cancellation fee of 25% of the total booking value will be deducted from your refund.

Bookings cancelled 28 days or less prior to arrival: a cancellation fee of 100% of the total booking value will be retained unless we are able to re-book the property for the full duration of your original stay.

Whitsunday Vacations will accept no liability in the event of a cancellation due to weather conditions (e.g. excessive rain and flooding, cyclones, etc.). 

Event Beyond Control

Whitsunday Vacations is not responsible for any guest loss of income, money or belongings arising out of any occurrences or conditions beyond its control, including but not limited to acts of terrorism, theft, flight delay or cancellation, civil disorder, natural disaster such as cyclone, fire, flooding, government regulations or changes in guest itinerary or schedule.

In the occasion that a weather event or circumstances arises during your stay that may require you to depart before your scheduled departure date, (such as cyclone or flooding), it will be at the discretion of the owner if we provide a refund or credit on the remainder of your stay.

If it is unsafe to stay in the accommodation for any reason, particularly in the event of a natural disaster such as cyclone or flooding, Whitsunday Vacations reserves the right to request that guests depart before their scheduled departure date. In this case, it will again be at the discretion of the property owner if a refund or credit is provided. 

This is why we strongly encourage travel insurance. 

Travel Insurance

We strongly recommend that you purchase Travel Insurance to cover unforeseen circumstances and include cover for involuntary cancellation of your accommodation.

Noise Disturbance

Our properties are located in residential areas, where building, renovation or road works may be carried out and affect other properties in the vicinity. Neither Whitsunday Vacations or the Property Owner are responsible for any noise or disruption caused by building, renovation or road works at a different property, or on the main roads, around the property.

No refund or reduction in rate will be offered for noise from building or renovation works on neighbouring properties.  If possible, Whitsunday Vacations may try to move you to an alternate property, additional fees may apply in respect to the alternate property's price point.

Property Damage

Any damage to the property or its contents caused by tenant will be charged to the guest who’s name the booking has been made in. A security deposit will be required for all holiday accommodation on arrival. Should you find the property damaged prior to your stay, please advise our office immediately on (07) 4948 8500. Failure to do so will deem you to be totally responsible for the condition of the property on departure.


All linen is supplied and property cleaned prior to arrival.  For any additional cleans or linen tenants have the option to arrange at their own cost. Please contact us on 0482 797 767

Check In/Key Collection

We are currently promoting a contactless environment and therefore endeavour to set up our properties with a key code entry and/or keylock storage. This will be discussed with you depending on the property you book to stay at.  Should your arrival be very late at night or early morning, please let us know as soon as possible to make satisfactory arrangements for you. Check in time is after 2 pm and check out before 10 am on the day of departure. A fee of $100 per hour may be charged if you do not vacate by this time.

Conditions of Bailment

On confirming your booking you are agreeing to be bound by our rules of the house and conditions of bailment, this includes but is not limited to the following;

  1. Tenant and invitees are expected to behave in a manner which is conducive to the safety, comfort and convenience of neighbouring properties.
  2. A breach of house rules includes; noisy or offensive behaviour, damage to property, improper or unseemly conduct or any act or omission which, in the opinion of the Property Manager, adversely affects or brings discredit upon the Manager, company and owner.
  3. The company, owner, and Property Manager shall not be liable to any tenant or invitee of a tenant for any loss, damage or destruction to any personal property brought onto the premises by the said tenant or invitee unless such loss, damage or destruction was the deliberate or negligent act of the company, owner or Property Manager or authorised agents.
  4. Without limiting the foregoing, personal property brought upon the premises shall include money, jewellery and other personal effects and motor vehicles parked on the premises.
  5. As most properties have their own washing machine/dryer supplied there will be no mid stay service applied to. Extra cleaning/linen service can be arranged at your cost.
  6. Property left in a state of excessive untidiness or where intentional damage has been caused, will attract charges to rectify the situation. Currently cleaning will be charged to your account at $50 + GST per hour for each additional hour required to return the property to its normal standard, plus replacement costs and fair wear and tear and cleaning accepted.
  7. In the event that your property becomes unavailable due to unforeseeable circumstances, alternative accommodation will be offered, if you choose not to accept the alternative accommodation, a full refund will be given.
  8. If properties are going to be used to hold a function such as a wedding, we need to be advised in advance.  A site fee may be applicable, and bond payable.
  9. I authorise Whitsunday Vacations and Ray White Whitsunday to deduct monies from my credit card supplied should damage or abnormal cleaning be required as per the above conditions. Should a deduction be made, you will be notified of the reason, the amount, and the date which the amount will be applied / charged.
  10. Payment of deposit denotes acceptance of Terms and Conditions.